Policies
Privacy Notice
Who We Are
Helford River Sailing Club (“the Club”) collects and processes personal data to manage membership, run activities, and ensure the safety and enjoyment of all members.
If you have any questions about this notice, please contact us at:
[email protected]
What Information We Collect
We may collect and use the following information:
• Name, address, email address and telephone number
• Membership details (including dependants)
• Emergency contact information
• Boat details (e.g. boat name, sail number)
• Payment information (for membership fees and services)
• Photos and videos (where consent has been given)
We only collect information that is necessary to operate the Club effectively.
How We Use Your Information
We use your personal data to:
• Manage your membership
• Communicate with you about Club activities and events
• Organise sailing, racing and training
• Ensure your safety while participating in Club activities
• Manage payments and Club finances
• Promote the Club (e.g. race results, newsletters, website)
Legal Basis for Using Your Data
We process your data because:
• It is necessary for your membership contract with the Club
• It is in the Club’s legitimate interests to operate effectively
• We have your consent (e.g. for photographs)
• We are required to comply with legal obligations
Who We Share Your Information With
We do not sell your personal data.
We may share your information with:
• Service providers who support Club operations
• The Royal Yachting Association (e.g. for surveys or reporting)
• Other organisations where required for racing and events
We only share the minimum information necessary and ensure it is handled securely.
How Long We Keep Your Information
We keep your personal data for as long as you are a member and for a limited period afterwards (typically up to six years) to meet legal and administrative requirements.
Your Rights
You have rights under data protection law, including:
• Access to your personal data
• Correction of inaccurate data
• Requesting deletion (in certain circumstances)
• Objecting to or restricting how your data is used
To exercise your rights, please contact us using the details above.
You also have the right to complain to the Information Commissioner’s Office (ICO).
Website and Cookies
Our website uses essential cookies to function properly.
We may also include content from other websites (such as weather feeds or videos), which may collect data in line with their own privacy policies.
Updates to This Notice
We may update this Privacy Notice from time to time. The latest version of our Data Protection and Privacy Policy will always be available on the HRSC website.